CHARTER

PREAMBLE

• To unite our prevention efforts in the common cause of ensuring that all Californians may live free from direct and indirect adverse effects of alcohol, tobacco and other drug (ATOD)-related problems, and
• To establish ATOD prevention conditions under which the health, safety, and well-being of individuals, families, schools and communities can be sustained, and
• To support ATOD prevention policies and actions appropriately applicable to persons of all cultures and identities within our state, and
• To afford ATOD prevention organizations a direct voice in the development of prevention policy, and
• To collectively promote policies consistent with these beliefs.

VISION

"PUTTING PREVENTION FIRST IN CALIFORNIA"

Article 2: Mission

Leadership of the California Prevention Collaborative will build and strengthen the capacity of individuals, organizations, and communities throughout California to prevent and eliminate the direct and indirect adverse effects of alcohol, tobacco and other drugs, including illegal use, on a sustainable basis through the Prevention Platform.

Article 3: Terms Defined

California Prevention Collaborative ("Collaborative")
The Collaborative is the association of organizations that have endorsed the "California Prevention Platform".

Endorsing Organization
An organization (e.g., public, private or social) with interests (statewide or local) in ATOD prevention that submits its formal written endorsement of the "California Prevention Platform". While an Endorsing Organization agrees to support the Platform, it maintains its own autonomy in conducting its ATOD prevention activities in its own unique manner.

Collaborative Member Organization
This is status that an Endorsing Organization may elect to request from the Collaborative Steering Committee, based on the organization meeting specific criteria. By becoming a Collaborative Member, the organization is entitled to voting status at the annual Prevention Summit and eligibility for participation on the Steering Committee. For specific Collaborative Member Organization criteria, refer to Article 4.2.

Steering Committee
The representative body of Collaborative Member Organizations that governs, conducts operations for, and represents the interests of, the California Prevention Collaborative. For specific functions, refer to Article 5.

Administrative Committee
The Administrative Committee acts on behalf of, and at the direction of, the Steering Committee to carry out the operation and oversight of standing and ad hoc committees. It represents the Steering Committee to the degree authorized by that body. For specific functions, refer to Article 6.

Membership Committee
A standing committee under the direction of the Steering Committee described in Article 7.

Direct and Indirect Adverse Effects of ATOD
The Collaborative’s prevention efforts encompass the broadest association of organizations that have interests in reducing harm and costs related to ATOD. Direct adverse effects of ATOD use, abuse, and/or misuse relate to an individual’s decisions and behaviors. Factors include dangers of the substance itself, the quantity or dosage, risks associated with the setting. This includes prevention related to nderage use, delaying first use, enhancing resiliency, and individual decision-making skills.

Prevention of indirect adverse effects will focus on preventing damage due to someone else’s ATOD affected behavior, such as damage to families, neighborhoods, schools, health care, social organizations, professional associations, workplace, faith associations, law enforcement and insurance costs.

Sustainable
Ability to remain in effect over time and maintain the desired, measurable prevention results. This concerns the continuation of prevention programs, support of community norms, enforcement of laws, carrying out business drug-free workplace policies so that deliberate counter-action or inattention does not neutralize these prevention actions.

Article 4: Collaborative Member Organization

4.1 This is a voting status that an Endorsing Organization may elect to request from the Collaborative Steering Committee, based on the organization meeting specific criteria.

4.2 Status as a Collaborative Member Organization requires that an Endorsing Organization:

(a) Demonstrate that alcohol, tobacco, and other drug prevention is a primary component of that organization’s mission;
(b) Refuse to accept financial support from ATOD industries;
(c) Not engage in activities counter to the goals of the Collaborative;
(d) Abide by the Collaborative Bylaws; and,
(e) Pay dues as determined by the Steering Committee.

4.3 The Steering Committee reserves the right to decline Collaborative Membership of any organization it determines does not meet the goals of the Collaborative

Article 5: Steering Committee

5.1 Function: Governs for, conducts operations for, and represents interests of, the California Prevention Collaborative. It shall be responsible for ensuring that the goals and objectives of all committees are identified and achieved in a manner consistent with the values and principles contained in the Preamble of the Charter and in the Mission of the Collaborative (Article 2).

5.2 The Steering Committee shall have a Chair, a First and a Second Vice-Chair elected by the members of the Steering Committee for one year. All three may serve one additional year if re-elected.

5.3 The Chair of the Steering Committee shall also be the Chair of the Administrative Committee.

5.4 Officers’Terms of Office.

(a) Current officers will serve until the election at the annual summit in 2000.
(b) Membership Committee will recommend how long an officer may be eligible to run for office.

(a) Collaborative Member Organization representatives (5-8)

(1) These representatives will be formally appointed by their sponsoring, statewide, ATOD prevention collaborative organizations. They serve on the Steering Committee with authority to represent their organizations. The representative may serve without term limits until replaced by another individual appointed by their organization.
(2) Those organizations which may be eligible to fulfill this role shall be determined through criteria and processes recommended by the Membership Committee.

(b) Collaborative subcommittee representatives (4-6)
These are the chairpersons or designated representatives of the Platform Plank committees, the Membership Committee, and ad hoc committees established by the Steering Committee. The committee chairpersons or designated representatives shall be from Collaborative Member Organizations.

(c) At-Large representatives (4-6)
Representatives appointed by Steering Committee to assure representation from the diverse communities and populations of California, e.g., geographic north-south, rural-urban; cultural diversity (race, ethnicity, gender, disabled, youth, and immigrant populations) otherwise not represented on the Steering Committee. At-Large representatives shall be from Collaborative Member Organizations.

(d) Systems Representatives (4-6)
Persons from major organizations with statewide presence, including those whose primary mission is not ATOD prevention; however, ATOD does have a significant impact on their mission. System Representatives shall be from Collaborative Member Organizations.

(a) Dues. The Steering Committee may establish dues for Collaborative Member Organizations.
(b) Unrestricted Funds. The Steering Committee may establish accounts to appropriately serve the organization.

Article 6: Administrative Committee

6.1 Function: The Administrative Committee shall act on behalf of, and at the direction of, the Steering Committee to carry out the operation and oversight of standing and ad hoc committees. It represents the Steering Committee to the degree authorized by that body.

6.2 Administrative Committee Membership

(a) Until the first election at the Prevention Summit in 2000, the Administrative Committee shall consist of designated representatives from the charter organizations of the Collaborative; these being :

County Alcohol and Drug Administrators Association of California
CalPartners
California Council on Alcohol Policy
State Department of Alcohol and Drug Programs
Director’s Advisory Committee of the California Department of Alcohol and Drug Programs
Californians for Drug-Free Youth
California Friday Night Live Partnership

(b) No two Administrative Committee members may be a representative of the same organization.
(c) The DADP (Deputy Director Prevention) and CADPAAC (Prevention Committee) shall have standing membership on the Administrative Committee members.

Article 7: Membership Committee

7.1 The Membership Committee shall be a standing sub-committee of the Steering Committee. Responsibilities include:

(a) Develop and recommend criteria for selecting new members/categories for the Steering Committee and the Administrative Committee.
(b) Assure the requirements for diverse representation from communities and populations of California, such as: north/south, rural/urban, diversity (race, ethnicity, gender, disability, youth, and immigrant populations).
(c) Prepare candidate slate for the annual election.
(d) Develop and recommend policies regarding the length of time an officer may serve in an elected position.
(e) Maintain attendance records for Administrative and Steering Committees.
(f) Establish and maintain a database, including up-to-date mailing/labeling ability, for the Steering and Administrative Committees, Endorsing Organizations, and other related contacts.
(g) Develop and recommend criteria and procedures for screening and Steering Committee action on requests to become a Collaborative Member Organization (reference Article 4.3).

Article 8: Voting Rights

8.1 Each Collaborative Member Organization is entitled to one vote.

8.2 Collaborative Member Organizations are entitled to recommend At Large Steering Committee Representatives.

8.3 Collaborative Member Organizations and Endorsing Organizations may propose resolutions, issues of concern, and Bylaw amendments.

Article 9: Duties of Officers:

9.1 It shall be the duty of the Chair to:

(a) Serve as the principal officer of the Collaborative
(b) Preside at all Administrative and Steering Committee meetings
(c) Represent the Collaborative to the public and government organizations
(d) Delegate preparation of meeting notices and agendas well enough in advance to assure members can obtain authority to act on issues from their respective organizations in advance of Collaborative meetings
(e) Ensure the meetings are accurately recorded and meeting minutes are distributed timely

(a) The First Vice-Chair may become the Chair at the end of his/her tenure, therefore he/she shall become familiar with the work and responsibilities of the Chair during his/her term of office.
(b) Assist the Chair in fulfilling the responsibilities of that office, and
(c) Serve as the Chair in the absence of the Chair.
(d) Assure that minutes of meetings are recorded accurately, approved timely, and distributed appropriately.

(a) Serve on the Membership Committee
(b) Serve on the committee that creates the ballot and conducts the voting procedures at the annual Prevention Training Summit
(c) Serve as the Chair in the absence of the Chair and First Vice Chair.

Article 10: Attendance

10.1 Attendance: Consistent attendance is important for the success of the Collaborative. Two unrepresented absences from scheduled meetings during a one-year term of office require the Membership Committee to contact the Collaborative Member Organization to replace designated representative.

10.2 Designated Alternate: For continuity, it is important that designated members consistently attend all meetings. In the event that an alternate must attend, it is recommended that appointing Collaborative Member Organization designate a specific single alternate who will attend and has authority to act on his/her behalf.

Article 11: Meetings

11.1 The Steering Committee shall meet at least four times per year in person.

11.2 The Administrative Committee shall provide for its own schedule of meetings as it deems necessary.

11.3 The Chair may call special meetings of either the Steering Committee or the Administrative Committee for stated purposes. A majority of the members of the Steering Committee or the Administrative Committee may direct the presiding officers to call a special meeting.

11.4 The Chair shall ensure that regular meeting notices and agendas are distributed to Steering and Administrative Committee members not less than two weeks prior to meetings. Notices for special meetings shall state the purpose and by whose authority the meeting was called and shall be distributed not less than one week prior to the meeting.

11.5 There will be an annual business meeting at the California Prevention Training Summit when possible during which, at a minimum, the following items of business shall be conducted, as well as any further items deemed necessary:

(a) Elections
(b) Issue positions
(c) Priorities for coming year

Article 12: Quorum
A quorum for Steering Committee and Administrative Committee meetings shall be a majority of the appointed members of either committee. All decisions shall be by vote of the majority of the quorum

Article 13: Rules of Order
The rules contained in Robert’s Rules of Order Revised shall govern in all meetings where they are consistent with these Bylaws and the mission of the collaborative.

Article 14: Amendment Procedures
These Bylaws may be amended upon agreement of two-thirds of the total membership of the Steering Committee

Article 15: Youth Involvement
The Steering Committee shall provide for the practical and meaningful involvement of youth in all activities of the Collaborative.

Unresolved Issues Related to Specific Articles:
5.5 (c) Collaborative Member Organization (CMO) Representative At Large" DAC. Michael Browning will advise.

8.1 Voting process
How will the Steering Committee identify the individual with the vote, or will a ballot have to be mailed to each Collaborative Member (organization)? This requires accurate databases and labor for the mailings. Also requires advance knowledge of the ballot issues.

May issue one Collaborative Member Organization ballot at the Summit registration.